AmeriCorps: Training Manual for AmeriCorps Education Awards

This page contains links to all of the resources found in the 7th Edition CNVS Starting Strong AEAP Manual. Unless otherwise noted, the files are in MS-Word file format. They are intended to assist you in program development; most can be modified in any way you see fit (e.g. adding program/organizational logos, removing inapplicable questions, etc.). Official forms from the Corporation for National and Community Service website may not be altered; those forms are most often in the .pdf format. Please note, this material is dated and many guidelines, regulations, and provisions have changed. For up-to-date information, always refer to the Manage Current Grants page on CNCS' site.

Table of Contents

Section 1: Corporation for National and Community Service Requirement

  • Cover
  • 1-1 2003 AEAP Provisions
  • 1-2 Fixed Amount Overview
  • 1-3 (Excel spreadsheet) “Who to Call” Q&A Table
  • 1-4 National Service Trust Guidance: Using Your Education Award
  • 1-5 Memorandum Re: Grants Management Guidance 02-02, Documentation of Member Eligibility and Member Record Retention
  • 1-6a and b (PDF) Federal Register: AmeriCorps Education Awards Rules
  • 1-7a Guidance for Standard Site Visit Tool, and b Standard Site Visit Tool
  • 1-8a Guidance for Parochial School Site Visit Tool, and b Parochial School Site Visit Tool
  • 1-9 AmeriCorps Education Awards Program Direct Grantee Contact List
  • 1-10 Corporation for National and Community Service Resource Guide

Section 2: Overview and Startup

  • Cover
  • 2-1 AmeriCorps Education Awards Program Startup Checklist
  • 2-2 Site Selection Basics (see document 3-2)
  • 2-3 Member Contract (see document 4-3)
  • 2-4 CNCS Criminal Record Checks Guidance
  • 2-5 Drug and Alcohol Abuse Policy – Sample
  • 2-6 Non-Discrimination Policy – Sample
  • 2-7a Prohibited Activities, and b Memorandum Re: Restrictions on legislative lobbying and partisan politics
  • 2-8 Allowable Activities
  • 2-9 Overview and Startup Resource Guide

Section 3: Program Monitoring and Site Management

  • Cover
  • 3-1 Site Information Profile (SIP)
  • 3-2 Site Selection Basics
  • 3-3 Site Selection and Management – Tips and Resources
  • 3-4a Cover, b Table of Contents, and c AEAP Site Supervisor Handbook
  • 3-5 AmeriCorps Site Supervisor Orientation Handouts – Sample
    • 3-5a AEAP Site Supervisor Requirements
    • 3-5b Site Agreement/Site Supervisor Contract
    • 3-5c Service Site Agreement Sample
    • 3-5d Memorandum of Understanding Sample
    • 3-5e Site Description Form
    • 3-5f Member Position Description
    • 3-5g Member Roster for Sites
    • 3-5h Member Weekly Check-In
  • 3-6 Site Supervisor Supplementary Materials
  • 3-7 Multi-Site Management Strategies
  • 3-8 Education Award Amounts Summary
  • 3-9 Member Hours and Activities Tracking Form – Sample (see document 4-6)
  • 3-10 Member Hours Tracking Spreadsheet – Sample (see document 4-7)
  • 3-11 AmeriCorps Education Award Member Annual Report
  • 3-12 Program Monitoring and Site Supervision Resource Guide

Section 4: Member File

  • Cover
  • 4-1a Member File Description b Member File Checklist
  • 4-2 (PDF) Member Application (AC*RPS)
  • 4-3 Member Contract – Sample
  • 4-4 (PDF) Member Enrollment Form
  • 4-5 Parental Consent Form
  • 4-6 Member Hours and Activities Tracking Form – Sample
  • 4-7 Member Hours Tracking Spreadsheet – Sample
  • 4-8 Member Performance Evaluation
  • 4-9 Member Eligibility Verification Form (for additional guidance see document 1-5)
  • 4-10 (PDF) End of Term/Exit Form
  • 4-11 Parochial Teacher Certification
  • 4-12 Member Term of Service Change Form
  • 4-13 (PDF) Loan Forbearance Form (if applicable)
  • 4-14 (PDF) Interest Accrual Form (if applicable)
  • 4-15 Publicity Release Form
  • 4-16 Emergency Contact Form
  • 4-17 Member File Resource Guide

Section 5: AmeriCorps Member Recruitment and Retention

  • Cover
  • 5-1 (PDF) Tips… Member Recruitment, Training and Supervision!
  • 5-2a Introduction b (PDF) AmeriCorps Online Recruitment and Placement System (AC*RPS) Manual
  • 5-3 Recruitment and Retention Article
  • 5-4 Getting Started: Ideas and Tips for Your Recruitment Plan
  • 5-5 Recruitment Tips from the CNCS
  • 5-6 (PDF) AmeriCorps Material Request Form
  • 5-7 Recruitment Plan Worksheet
  • 5-8 Involving Your Staff in Recruitment: A Training Exercise
  • 5-9 Member Recruitment and Retention Resource Guide

Section 6: AmeriCorps Member Management and Development

  • Cover
  • 6-1 Ten Tips for a Successful Pre-Service Training by MOSAICA
  • 6-2a Sample Agenda and b AmeriCorps Member Orientation Checklist
  • 6-3 Orientation Materials – Sample Handouts
    • 6-3a Explanation of Member Forms
    • 6-3b History of AmeriCorps
    • 6-3c Overview of AmeriCorps
    • 6-3d (PDF) Summary of AmeriCorps Programs
    • 6-3e AmeriCorps Pledge and Values
    • 6-3f About Your AmeriCorps Education Award
    • 6-3g Prohibited Activities (see document 2-7)
    • 6-3h Allowable Activities (see document 2-8)
    • 6-3i Loan Forbearance Form (see document 4-13 (PDF)
    • 6-3j Interest Accrual Form (see document 4-14)
    • 6-3k Drug and Alcohol Policy (see document 2-5)
  • 6-4 (PDF) Corpsmember Development Plan – Sample
  • 6-5 How to Claim the Education Award on the Free Application for Federal Student Financial Aid (FAFSA)
  • 6-6 Education Award Voucher Sample (see document 1-4)
  • 6-7 Citizenship Requirements as Outlined in the 2003 AmeriCorps Guidelines
  • 6-8 Member Development and Management Resource Guide

Section 7: Grant Management

  • Cover
  • 7-1 eGrants Manual – Excerpts: a Cover, b Chapter 1 (PDF) , and c, Chapter 2
  • 7-2 AEAP Grants Management Overview
  • 7-3 Web Based Reporting System (WBRS) Manual - Excerpts: a WBRS Cover, b Chapter 1 (PDF), c Chapter 2 (PDF), d APR Explanation, and e GPR Overview
  • 7-4a Cover b (PDF) Application Instructions for Education Awards Program Continuation Requests
  • 7-5 Grant Management Resource Guide

Section 8: Glossary and Index